PortalHQ uses a small set of permissions to decide which staff can manage which module. Every staff member gets the same everyday access when their account is created. Anything that involves managing a module, such as approving events, sending newsletters, …
A summary of the major changes deployed across PortalHQ between June and August 2026. We’ve grouped changes by area so you can find what’s relevant to you. Smaller fixes, refactors and behind-the-scenes infrastructure work aren’t listed. Highlights A busy three …
Every excursion, camp and incursion needs a documented risk assessment before it runs — every Australian state and territory requires one, and they all ask for the same things: what the activity is, who is supervising, what could go wrong, …
Web Apps lets your school build small custom tools — a fee calculator, a house points board, a uniform shop catalogue, a club directory — and host them right inside your portal. You (or anyone at your school, with help …
An overview of the big things we’re planning to deliver across PortalHQ in the second half of 2026. Dates are our best estimate at the time of writing — we’ll update this article as the timing firms up or shifts. …
A summary of the major changes deployed across PortalHQ between May 2025 and May 2026. We’ve grouped changes by area so you can find what’s relevant to you. Smaller fixes, refactors and behind-the-scenes infrastructure work aren’t listed. Highlights A handful …
Once parents have submitted, the data needs to land somewhere useful — the teacher organising the excursion needs a list of who’s consented, the compliance team needs evidence, finance needs payment information if the slip captured it. Where to view …
Slips don’t usually exist in isolation — they’re tied to an event, an activity or a booking. PortalHQ can link slips to these other modules so the slip becomes a prerequisite or auto-generated artefact. Slips as prerequisites for booked events …
Once a slip is released, the question becomes: who hasn’t submitted yet? Tracking outstanding slips is where most of the slip workflow’s time goes — chasing parents who haven’t responded so the school has the consent it needs by the …
A slip combines a custom form (built in the Forms module) with a workflow — targeted at specific students, released to parents at a date, signed and submitted, then expired or completed. This article covers building a slip. Before you …
Resources can be public (anyone on the internet can see them) or internal (only logged-in users with the right audience). Choosing the right setting is the key to balancing useful sharing with appropriate privacy. The audience options Every resource (and …
A resource page is a single web page within PortalHQ — richer than a file resource, with formatted text, images, embedded videos and links. Use it when the content doesn’t fit into a single file or external URL. When to …
Resource categories organise the library. Every resource lives in exactly one category, and users browse the library category-by-category to find what they need. Where to manage categories Go to Resources → Categories. The tree structure Categories are hierarchical. A typical …
A resource is a single item in the library — a file, a link or both. This article covers adding and managing individual resources. Where to add Go to Resources → New resource. Fields Basic Name — the headline users …
Notices can be targeted at specific staff groups — by department, by role, by year level, by location. Targeted notices only appear in the digest and the today’s notices view for the relevant staff, reducing noise for everyone else. Available …
The daily digest is the email that lands in every staff member’s inbox each morning summarising today’s notices. It catches the staff who don’t log into PortalHQ first thing — and it’s a forcing function for everyone to read the …
The Today’s Notices view is the staff’s daily briefing — everything happening today, filtered to what’s relevant to the logged-in staff member, displayed in a single scrollable list. Where to find it Most staff find it via the Notices link …
A notice is a short announcement. Creating one takes about 30 seconds for a simple message — longer if you’re adding attachments, targeting groups or setting up recurrence. Starting a new notice Go to Notices → New notice. Fields Content …
A newsletter issue is a multi-section publication — typically a weekly or fortnightly school newsletter with contributions from across the school. Issues differ from campaigns in three ways: Campaign Issue Structure One designed email Multi-section publication Contributors One person designs …
Lists and contacts are the audience side of Newsroom. A contact is one person (with an email and some properties). A mailing list is a group of contacts. Campaigns are sent to lists; lists are made up of contacts. Contacts …